When running a business, a lot of confidential information may be stored or shared among the computer systems of that business. Most companies utilize a variety of protections to keep that information safe and secure.
Unfortunately, these protections do not always cover email. Fortunately, there are security services and other measures businesses can utilize to protect their email accounts.
Security Services
One of the first steps in protecting a business from threats in their email is to establish security services for email. These services can vary greatly on what they can do for a business, but when utilized together, can provide the comprehensive protection that will keep a business safe and secure.
One security solution is protection from spam and malware. Many threats to a business come in through email. By inadvertently clicking on a link from an unknown sender, malware can be installed on the computer that allows the hacker access to sensitive information.
There are programs that can scan email and block any malicious attachments or links within the message.
Another beneficial method of protection is encryption. Sometimes, confidential information is obtained by the hackers intercepting the email as it is sent. Encrypting the email prevents unauthorized recipients from accessing the information found within the email.
Verification Tools
Many hacking incidents occur because an individual receives an email that seems to be from a trusted sender. That email has a link or an attachment, so the recipient clicks on it. This allows the malware to infect the computer and gain access to vulnerable information.
It is important to be able to verify that the sender of an email is the actual sender. It is also important for companies to know that their emails are sent unaltered. There are tools available that allow the email to be digitally signed and encrypted.
This ensures that the sender and recipient are known and the email is kept secure.
Filtering Services
There are also filtering services that can ensure that each email sent or received does not contain suspicious or sensitive information. Inappropriate language and images, as well as confidential information, can be filtered on all incoming and outgoing emails.
This can help maintain a safe and professional work environment.
Employee Training
Very often, the main vulnerability of a business is its employees. This makes it vitally important for businesses to train their employees properly to ensure safe and secure interactions within the business computers. Employees need to know how to avoid phishing attacks or what to do when they are subjected to one.
The first step in this training is to teach employees to never click on a link or open an attachment from an email that they do not specifically know the recipient. It is also important to double-check the return email address to prevent mistakes.
Often, employees think it is a reliable email but find later that the address was slightly different.
It is also important to teach employees the proper business practices for sending emails. It is important to verify recipients before the email is sent. It is also important to not send confidential information unless the email is encrypted.
Another important topic that should be taught to employees is how to identify a problem. If there is a problem with their computer system or if they lose access to their email account, it is important that they contact the IT department immediately.
With the right training and the proper software, many malware attacks can be adverted. This can protect a business from the consequences of the attack and protect its reputation as a reliable business.
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