A Guide to Remote File Servers for Small Businesses

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Remote file servers enable applications that run on a client computer to access files stored on another. The remote file and resource access take place using LAN, WAN, or point-to-point link, and it’s installed by a multitude of software components, which range in complexity.

If you’re looking to add a remote file server to support your remote workers, use our guide.

What Are the Benefits of Having an Indie Remote File Server?

The inability to access or share a file can impact your business when working remotely. Without a way to safely gain access to company files, your productivity is reduced, which could result in missed deadlines and unhappy clients. Remote servers are the answer to these problems.

All leading brands will promote the following benefits for their remote file server:

  • Increased business productivity
  • Better return on your IT investment
  • Predictable IT costs

However, when you practice remote file sharing with an indie brand, like Gladinet, you receive a private access server that sets up cloud drive mapping over HTTPS. This makes your file servers incredibly secure. Plus, you’ll have a backup of your files if they do go missing.

You’ll also benefit from secure mobile file sharing, cloud mitigation, and remote access without needing to use a VPN. No VPN file servers are fast, easy to use, and much more secure.

How to Find a Reliable Remote File Sharing Solution

To find a reliable file sharing solution, you’ll need to consider what kind of encryption your servers use. If you have an on-premise server, you can customize its level of encryption, but you’ll lose out on the cloud. The best remote file sharing solutions use the cloud in some way.

If you don’t want to set up any on-premise servers, don’t use a hybrid solution. While hybrid cloud/on-premise servers are endlessly customizable, you still have to worry about maintaining it. Unless you have the capital to hire IT staff, cloud-based file sharing is the best option.

With the said, here are a few things your remote file solution shouldn’t come without:

  • 256-bit AES encryption
  • Firewall and antivirus protection
  • A backup for your files
  • Brand customization
  • Folder permission controls
  • User usage controls
  • File-expiration options
  • Identity-verification
  • Mobile sharing
  • No data set splits
  • Large file transfers
  • Compliance
  • HTTP cloud drive mapping

If the user experience is important to you, find a remote file solution that doesn’t require a lot of setup time. The best servers have a two-step process: click the subscription option and enter your credit card information. This way, you can start sharing your files immediately.

Best Practices for Managing Your Files on Remote Files Servers

Using a remote file server could be risky if you’re not careful. Don’t leave yourself open to attacks, malicious software, or data leaks. Stay protected by following these tips.

Make Security a Priority

It’s better to find a service that allows users to send files over email securely rather than looking for a workaround. We’re not implying you shouldn’t trust your staff. What you’re saying is accounting for security mishaps will keep you safe when they occur.

Choose Business-Grade

Consumer-grade services may leave you open to security threats and data leaks. It’s also difficult to follow proper compliance measures with these products. A business-grade service offers the visibility and security small businesses need.

UX and Ease of Use

Business-grade remote file servers can be just as easy to use as consumer-grade if you find the right solution. You’ll want to make using your servers as frictionless as possible, so you and your team can protect your business’s information without issue.

Use an Integrated System

Don’t settle for a remote file server that only offers file sharing, or you’ll have to integrate other apps into your server. Instead, find one that includes other key capabilities, like email security.

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