How to Use Multiple Desktops on Mac in 6 Easy Steps

How to Use Multiple Desktops on Mac in 6 Easy Steps

Multiple Desktops in Mac OS

If you own a Mac computer, you could immensely benefit from knowing how to use its multiple desktops feature. Especially if you work on your Mac, it can save you time and better help you organize your workflow.

In this tutorial, we will show you how to use multiple Mac desktops for more space and better organization.


How to Use Multiple Desktops on Mac in 6 Easy Steps

Here is a step-by-step process to use multiple desktops on your MacBook Pro or Air:

Step 1: Create your first desktop

To create and work with more than one Mac desktop, the first thing you need to do is access Mission Control from the F3 key or through System Preferences > Mission Control. Next, you will see the macOS Spaces bar at the top of the screen, where you’ll find thumbnails that represent different desktops, as well as any programs that are running in full screen or Split View. 

To add a new desktop to your Mac, click the + icon in the upper right corner and you’ll see a new thumbnail displayed. If you only have one desktop and aren’t running apps on full screen, its default name will be Desktop 2.

Step 2: Assign a different background for easier identification

To work more comfortably with several desktops on Mac and know at a glance which one you are on, it is best to assign a different background image to each of the desktops you use. 

To do this, go to the new desktop by clicking on the corresponding thumbnail. Then, go to System Preferences > Desktop and Screen Saver. Now, select any photo you would like to use for the new background. You have the possibility to choose a solid color, a scenic photo, or a photo from your own album!

Step 3: Navigate between the desktops with a swipe

Now that you have multiple desktops opened on your Mac, it’s important that you learn to move quickly between them to make better use of your work time.

Apart from Mission Control, you have other quick ways to move between spaces. One of them is with the trackpad or the magic mouse. In the first case, slide three or four fingers to the left or to the right, depending on the direction in which the desired desktop is located. In the case of the magic mouse, use only two fingers to perform the same movement.

You can move between spaces quickly with the keyboard. Press the Control key + the left or right arrow key and you will be transported from one desktop to another with ease.


Step 4: Transfer windows and folders between desktops

If you want to reassign a window or a folder from one desktop to another, we have different formulas for doing this. One of the simplest operations is to press F3 to open Mission Control and drag the window to your desired desktop. You can also do this by holding down the mouse on the window and touching the Control key + the left or right arrow.

In the case of folders, to ensure that they move without problems, make sure that the ordering of the desktop is not automatic. To do this, click with the mouse on the space and select Sort by > Nothing.


Step 5: Assign applications to desktops

When you open an app, you have the possibility to assign it to a specific desktop using the quick menu. The quick menu is displayed by clicking the Dock icon with the right mouse button. Then, place the cursor over the Options heading and select the specific space in the Assign To section.


Step 6: Remove desktops when you’re done using them

In case you’re no longer using one of the desktops you’ve created, removing it is an easy thing to do. Open the Spaces bar with the F3 key, place the mouse cursor over the desktop you’d like to delete, and you should see that an X appears in the upper left corner of the desktop. Click on it, and the selected space will be erased.


 So, this is how to use multiple desktops on your MacBook Air or MacBook Pro. I hope this article helps you to use your Mac more efficiently!

If you have any questions regarding any of the above steps, let us know through the comments. We will get back to you to solve all your Q’s as soon as possible!

How many desktops do you use in your Mac for maximum productivity?



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