Make Graph in Excel – How to tutorial

Make Graph in Excel – How to tutorial

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Make Graph in Excel Sheet: Building charts and graphs are part of most people’s jobs — it’s one of the best ways to visualize data in a clear, easily digestible manner.

A Step-by-step Guide on How to Make Graphs in Excel: A How-to tutorial

Graphs, also called as charts, are incredibly useful tools, and Excel makes it quick and easy to add them to your spreadsheets in order to tell a visual presentation, story, e.t.c. Although graphs can seem intimidating, they are actually incredibly easy to make on Excel.

A simple chart in Excel can say more than a sheet full of numbers. As you’ll see, creating charts is very easy.

Excel graphs aren’t extremely detailed, but they are a solid way to add easy-to-read data to any presentation or report. In fact, Excel makes graphs so efficiently that it is considered a basic feature of the program.

Steps to Make Graphs in Excel

Therefore, it is very important to learn how to make graphs in an Excel Sheet. Here, are the simple steps you need to build a chart or graph in Excel.

Step. 1: Enter your data into the Excel spreadsheet in table format.

Your data should have column headers, row headers and data in the middle to make the most out of your graph.

  • In Excel, “columns” refer to vertical depth. If you look at the above pictures, the columns are labeled with letters, and go from top to bottom: “A,”B,”C,” etc.
  • “Rows,” on the other hand, refer to horizontal distance. They are labeled with numbers and go from left to right: “1,”2,”3,” etc.

Step. 2: With your cursor, highlight the cells that contain the information that you want to appear in your graph.

If you want the column labels and the row labels to show up in the graph, ensure that those are selected also.

Step. 3: With the text selected, click Insert → Chart.

In some versions of Excel, you can also try navigating to the Charts tab in the Ribbon tab and select the specific kind of graph you’d like to use. This will create your graph on a “chart sheet.” A chart sheet is basically a spreadsheet page within a workbook that is totally dedicated to displaying your graph.

  • For Windows users, you can create a graph with a shortcut by hitting the F11 button on your keyboard.

Step. 4: Change your graph to fit your needs.

Select the perfect kind of graph depending on what information you have and how you want to present it — don’t just settle for any old one. Different versions of Excel allow you to change the chart type in various different ways:

  • Change your chart on the Chart toolbar, which appears after your chart is created. Click on the arrow next to the Chart Type button and click on the whatever type of chart you’d like.


  • Manipulate the chart types in the Chart Layout tab in the Ribbon tab. Some versions of Excel won’t have a “Chart Toolbar,” but instead will keep the same basic information in a whole tab devoted to charts.

Editing : More Options

Select from among six basic types of graphs (and much more in between). Excel has an embarrassment of riches when it comes to charts and graphs. This is usually a great thing, but it can also paralyze the user with a choice. Which graph should I choose? the user asks himself. Here’s a breakdown of the basic kinds of graphs or charts you can use in Excel.

  • Column charts: These charts compare values across categories. Great for comparing sales and expenditures, for example, during a period of time.
  • Bar chart: These charts compare multiple values. They’re similar to column charts, except their “columns” are twisted 90° and stick out to the side instead of up and down.
  • Line chart: These charts display trends over time. Use a line chart to track global production of steel from 1930 to present, for example.
  • Pie chart: These charts depict the contribution of each value to a whole. Use these charts to display the percentage breakdown of ethnicity in a given population, for example.
  • Area chart: These charts display differences in data sets over time. Use these charts to show how revenue and profit are linked for a year, for example.
  • Scatter plot: These charts compare pairs of values. Use these charts to plot the relationship between a person’s weight and their height.

So, this is all about the Excel graph. With these simple steps, you can make a graph in an Excel sheet. If you still face any difficulties kindly ask your queries in the below comments.